Healthcare Admin Assistant — Flexible Schedule & Growth

Possability,-LLC; Taylorville (IL); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Flexible schedule

Opportunity for advancement

Paid time off

Training & development

Job summary

PossAbility, LLC in Illinois seeks a dependable Administrative Assistant to support daily operations, communications, scheduling, and compliance. This role focuses on essential administrative tasks, HIPAA-aligned file handling, and coordinating with staff and clients in a community-focused setting.

The ideal candidate has 3+ years of admin experience, proficiency with Microsoft 365/Google Workspace, and knowledge of EHR systems. Onsite with occasional hybrid work in Springfield, IL 62704.

Qualifications

• Education: High School Diploma or GED required; an associate degree is preferred.
• CPR/First Aid Certification is required.
• 3+ years of administrative or office support experience.
• Experience in Home & Community-Based Care or healthcare setting is a plus.
• Proficiency with Microsoft 365 / Google Workspace and EHR systems.
• Solid understanding of confidential file handling and HIPAA compliance.

Responsibilities

• Handle inbound/outbound calls with professional etiquette and clear communication.
• Manage team calendars, coordinate meetings and scheduling needs.
• Monitor emails, route messages, and address time-sensitive requests.
• Support compliance initiatives and maintain confidential records per HIPAA and state regulations.
• Assist with routine office tasks, digital file management and general day-to-day duties.

Skills

Communication skills

Scheduling & calendar management

Phone & email correspondence

HIPAA compliance

Attention to detail

Multitasking

Education

High School Diploma or GED

CPR/First Aid Certification

Tools

Microsoft 365

Google Workspace

Electronic Health Record (EHR) systems

Job description

PossAbility, LLC in Illinois seeks a dependable Administrative Assistant to support daily operations, communications, scheduling, and compliance. This role focuses on essential administrative tasks, HIPAA-aligned file handling, and coordinating with staff and clients in a community-focused setting.

The ideal candidate has 3+ years of admin experience, proficiency with Microsoft 365/Google Workspace, and knowledge of EHR systems. Onsite with occasional hybrid work in Springfield, IL 62704.