Hybrid Administrative Assistant — Public Health & QuickBooks

Flourish and Thrive Labs; Illinois; On-site; USD 42,000 - 64,000; Full time

Job summary

Flourish and Thrive Labs in Illinois is seeking an Administrative Assistant to keep the leadership team organized, manage QuickBooks financial operations, calendars, travel, and office communications. This role is based in Grayslake, IL and requires living within commuting distance.

The team values People First, capacity building, and continuous improvement, with a mission to support public health partners.

Qualifications

• Hands-on QuickBooks experience.
• 2+ years of administrative/office support experience.
• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to juggle multiple priorities.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Reliable transportation and ability to visit Grayslake PO box weekly.

Responsibilities

• Manage leadership calendars and travel; coordinate meetings.
• Handle QuickBooks financial operations: invoicing, bills, transactions.
• Process mail; maintain records and contracts.
• Assist with social media posting and updates.
• Office support and onboarding logistics.
• Support travel and conference registrations.

Skills

Attention to detail

Organizational skills

Communication

Time management

Microsoft 365

Tools

QuickBooks

Job description

Flourish and Thrive Labs in Illinois is seeking an Administrative Assistant to keep the leadership team organized, manage QuickBooks financial operations, calendars, travel, and office communications. This role is based in Grayslake, IL and requires living within commuting distance.

The team values People First, capacity building, and continuous improvement, with a mission to support public health partners.