Property Operations Administrative Assistant | Guest Services

Equitylifestyle; Acton (CA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) employer match

Paid vacations, holidays, and sicktime

Job summary

Equitylifestyle in Acton, California seeks an Administrative Assistant to help maintain property operations and support guests and residents. You will greet guests, coordinate with staff, process accounts payable, and assist in reconciliations while organizing files and supplies.

The role requires a high school diploma, 1+ year of office experience, and strong communications and organizational skills. A flexible schedule, including weekends, is required.

Qualifications

• High school diploma or equivalent experience.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, especially Word/Excel and accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with property and regional staff.
• Work with management to represent the company’s quality and professionalism.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars.
• Handle inquiries by telephone to back up property staff.
• Run errands and deliver communications to guests or residents.
• Perform other miscellaneous duties as assigned.

Skills

Communications

Organizational skills

Attention to detail

Proficiency with Word/Excel

Accounting systems

Flexibility

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Automated accounting systems

Job description

Equitylifestyle in Acton, California seeks an Administrative Assistant to help maintain property operations and support guests and residents. You will greet guests, coordinate with staff, process accounts payable, and assist in reconciliations while organizing files and supplies.

The role requires a high school diploma, 1+ year of office experience, and strong communications and organizational skills. A flexible schedule, including weekends, is required.