Property Management Administrator

AppleOne Employment Services; Lafayette (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

AppleOne Employment Services is seeking a Property Management Administrator in Lafayette, CA for a temp-to-hire position. The role supports tenants, vendors, and leadership with lease administration, payments, and maintenance coordination.

Ideal candidates have 2+ years in property management and strong admin skills, including MS Outlook/Word/Excel. It offers a stable team, growth opportunities, and full-time schedule.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Monitor property management email inbox and respond to inquiries.
• Coordinate maintenance requests with Property Manager and track proposals.
• Maintain tenant and property records, lease files, and insurance certificates.
• Enter lease data, tenant payments, and deposits into management software.
• Assist with accounts receivable follow-up, CAM/utilities reconciliations.

Skills

Communication

Organization

Multitasking

Attention to detail

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Job Summary

A growing real estate and property management organization in Lafayette, CA is seeking an experienced Property Management Administrator for a temp-to-hire opportunity. This role is ideal for a detail-oriented administrative professional with hands-on property management experience who enjoys supporting tenants, vendors, property managers, and company leadership.

The Property Management Administrator will help keep day-to-day operations running smoothly by managing lease documentation, tenant communications, maintenance coordination, accounts receivable support, vendor records, and property management system updates. This is a strong opportunity for someone who wants stability, variety, and future growth within property management operations.

The right candidate will join a supportive team environment with direct access to leadership and the opportunity to take on increased operational responsibilities over time.

Key Responsibilities

• Monitor the property management services email inbox, answer incoming calls, and respond to tenant, vendor, and business inquiries.
• Coordinate maintenance requests with the Property Manager and track vendor proposals, documentation, and follow-up items.
• Maintain tenant contact databases, property records, lease files, lease abstracts, and insurance certificate renewals.
• Enter lease information, tenant payments, and deposit details into property management software for accounting support.
• Assist with accounts receivable follow-up, collection emails, utility reconciliations, CAM reconciliations, and related notices.
• Provide general administrative support, including mail distribution, W-9 documentation, forms, and records management.

Compensation and Benefits

• Pay rate: $28.00 to $30.00 per hour.
• Additional pay detail provided: $30.00 to $35.00 per hour, depending on experience.
• Position type: Temp-to-Hire.
• Schedule: Full-time, 40 hours per week, with potential for a 32-hour-per-week schedule.
• Location: Lafayette, CA.

Required Qualifications and Skills

• Support day-to-day property management operations, tenant communications, and vendor coordination.
• Maintain lease administration records, lease files, lease abstracts, and property documentation.
• Enter and manage lease data, tenant payments, deposit information, and related updates in property management software.
• Assist with accounts receivable follow-up, CAM reconciliation tracking, utility reconciliations, and property accounting support.
• 2+ years of property management experience required.
• 2+ years of experience using property management software.
• 2+ years of lease administration, lease management, or lease documentation experience.
• 2+ years of experience with property management operations.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Experience supporting tenant relations, maintenance coordination, vendor documentation, and property records.
• Experience with accounts receivable support, tenant payments, deposit preparation, or property accounting activities.
• Strong organizational skills, document management ability, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced property management environment.

Preferred Qualifications

• Experience with CAM reconciliations and CAM notice tracking.
• Experience preparing or maintaining lease abstracts.
• Commercial property administration experience.
• Ability and interest in taking on expanded operational responsibilities over time.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.