Accounts Payable Administrator

AppleOne Employment Services; Pleasanton (CA); On-site; USD 34,000 - 39,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services seeks a detail-oriented Accounts Payable Administrator for a part-time role in Pleasanton, CA. You will manage invoice processing, vendor payments, and account reconciliation to support a stable property management team.

Ideal candidates are organized, communicate clearly with vendors and internal teams, and thrive in a friendly, accurate accounting environment where confidentiality is important.

Qualifications

• Manage full-cycle accounts payable processing for vendor invoices and operating expenses.
• Coordinate vendor payments and monitor accounts payable aging.
• Maintain accurate financial records and support month-end close processes.

Responsibilities

• Review, verify, code, and process incoming invoices for property management services and operating expenses.
• Match invoices to purchase orders and supporting documents before payment.
• Process vendor payments via checks, ACH, wires, or card payments.

Skills

Accounts payable

Vendor communication

Month-end close

Accounts reconciliation

Excel

Attention to detail

Confidentiality

Multi-invoice handling

Tools

Yardi

AppFolio

MRI

Job description

Job Summary

We are seeking a detail-oriented Accounts Payable Administrator for a part-time opportunity in Pleasanton, CA. This role supports a property management organization by managing invoice processing, vendor payments, account reconciliation, and accurate financial documentation.

The Accounts Payable Administrator is an important part of the accounting and finance function, helping ensure vendors, contractors, property owners, and internal teams receive timely and accurate support. This opportunity is ideal for an accounting professional who enjoys organized processes, vendor communication, and contributing to the financial health of a stable, team-focused work environment.

This role offers the chance to work with supportive leadership, collaborate with experienced property management and finance professionals, and contribute to a positive workplace where accuracy, accountability, and teamwork are valued.

Key Responsibilities

• Review, verify, code, and process incoming invoices for property management services, repairs, maintenance, utilities, and operating expenses.
• Match invoices to purchase orders, delivery receipts, approvals, and supporting documentation before payment.
• Process vendor payments through approved methods, including checks, ACH transfers, wire transfers, or credit card payments.
• Reconcile vendor statements, research discrepancies, and resolve invoice or payment issues in a timely manner.
• Maintain accurate accounts payable records, receipts, payment logs, and documentation in the accounting system.
• Support month-end and year-end close activities by preparing reports, updating financial data, and assisting with audit or compliance documentation.

Compensation and Benefits

• Pay rate: $26.50 per hour.
• Job type: Part-time.
• Location: Pleasanton, CA.

Required Qualifications and Skills

• Manage full-cycle accounts payable processing for vendor invoices and operating expenses.
• Coordinate timely vendor payments and monitor accounts payable aging.
• Maintain accurate financial records and support month-end and year-end close processes.
• Communicate with vendors, property owners, contractors, and internal teams regarding invoice and payment matters.
• 3 to 5 years of accounts payable, accounting, or related finance experience.
• Experience reviewing invoices, matching supporting documentation, and resolving discrepancies.
• Strong understanding of vendor payment processes, account reconciliation, and financial recordkeeping.
• Proficiency with accounting systems, accounts payable workflows, and Microsoft Excel or similar spreadsheet tools.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple invoices, deadlines, and vendor inquiries in a professional manner.
• Clear written and verbal communication skills with a customer-service mindset.
• Ability to maintain confidentiality and comply with company policies, accounting standards, and applicable regulations.

Preferred Qualifications

• Experience in real estate, property management, construction, maintenance services, or a related industry.
• Familiarity with property management accounting software such as Yardi, AppFolio, MRI, or similar platforms.
• Experience supporting month-end close, vendor reporting, audit documentation, or budget forecasting.
• Ability to negotiate payment terms or assist with vendor account settlements when needed.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.