Property Management Administrative Assistant

SHP MANAGEMENT; Boston (MA); On-site; USD 36,000 - 37,000; Full time

Job summary

SHP Management Corp. is hiring a Property Assistant in Boston, MA to support property administration, greet tenants, handle communications and document filing.

The role reports to the Property Manager and requires reliable clerical skills and ability to manage multiple tasks with accuracy. The position is full-time with hourly pay between $26.00 and $27.00, and involves coordinating with maintenance staff, processing rental applications, and maintaining resident files.

Qualifications

• 2 to 3 years administrative experience required.
• Proficiency in Microsoft Office required.
• Experience with Timberline, Yardi or One Site a plus.
• Bi-lingual may be required.
• Ability to communicate effectively with tenants and staff.
• Dependable and trustworthy.
• Strong time management and deadline adherence.
• Ability to work at a steady pace and produce quality work.

Responsibilities

• Receive maintenance requests.
• Greet incoming and prospective tenants.
• Distribute all mail and fax correspondence.
• Receive rental applications.
• Prepare and complete resident files.
• Post monthly rent collections and deposits.
• Organize file storage for tenants.
• Provide administrative support to property management team.
• Track service requests and follow up on delinquent payments.
• Coordinate inspections of common areas and units.
• Type correspondence and memos to tenants.
• Maintain records of service requests.

Skills

Administrative experience

Microsoft Office

Timberline / Yardi / One Site

Bilingual (may be required)

Communication skills

Dependable

Time management

Attention to deadlines

Work pace

Tools

Timberline

Yardi

One Site

Job description

SHP Management Corp. is hiring a Property Assistant in Boston, MA to support property administration, greet tenants, handle communications and document filing.

The role reports to the Property Manager and requires reliable clerical skills and ability to manage multiple tasks with accuracy. The position is full-time with hourly pay between $26.00 and $27.00, and involves coordinating with maintenance staff, processing rental applications, and maintaining resident files.