Property Assistant

SHP MANAGEMENT; Boston (MA); On-site; USD 36,000 - 37,000; Full time

Job summary

SHP Management Corp. is hiring a Property Assistant in Boston, MA to support property administration, greet tenants, handle communications and document filing.

The role reports to the Property Manager and requires reliable clerical skills and ability to manage multiple tasks with accuracy. The position is full-time with hourly pay between $26.00 and $27.00, and involves coordinating with maintenance staff, processing rental applications, and maintaining resident files.

Qualifications

• 2 to 3 years administrative experience required.
• Proficiency in Microsoft Office required.
• Experience with Timberline, Yardi or One Site a plus.
• Bi-lingual may be required.
• Ability to communicate effectively with tenants and staff.
• Dependable and trustworthy.
• Strong time management and deadline adherence.
• Ability to work at a steady pace and produce quality work.

Responsibilities

• Receive maintenance requests.
• Greet incoming and prospective tenants.
• Distribute all mail and fax correspondence.
• Receive rental applications.
• Prepare and complete resident files.
• Post monthly rent collections and deposits.
• Organize file storage for tenants.
• Provide administrative support to property management team.
• Track service requests and follow up on delinquent payments.
• Coordinate inspections of common areas and units.
• Type correspondence and memos to tenants.
• Maintain records of service requests.

Skills

Administrative experience

Microsoft Office

Timberline / Yardi / One Site

Bilingual (may be required)

Communication skills

Dependable

Time management

Attention to deadlines

Work pace

Tools

Timberline

Yardi

One Site

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Assistant

Hemenway, MAHA Full-time Regular Boston, MA, US

Salary Range: $26.00 To $27.00 Hourly

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent paymentsConduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

• 2 to 3 years administrative experience required
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)