Property Assistant

Shp Management Corp; Boston (MA); On-site; USD 36,000 - 37,000; Full time

Job summary

Shp Management Corp in Boston, MA is seeking a Property Assistant to provide clerical support for property administration, including answering phones, greeting tenants and visitors, typing and filing. This on-site, full-time role reports to the Property Manager.

The position requires 2–3 years of administrative experience, strong MS Office skills, and the ability to manage multiple tasks. Responsibilities include rent collection, processing applications, organizing tenant files, and coordinating

Qualifications

• 2 to 3 years administrative experience required.
• Demonstrated competency with Microsoft Office required; Timberline, Yardi or One Site a plus.
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Dependable and trustworthy
• Ability to organize and meet deadlines
• Ability to work at a sustained pace and produce quality work

Responsibilities

• Answer telephones and greet tenants and visitors
• Type correspondence and memos to tenants
• Prepare and maintain resident files
• Process rental applications and rent deposits
• Distribute mail and faxes
• Track service requests and coordinate maintenance
• Support property management team
• Ensure timely follow-up on delinquent payments
• Conduct regular inspections of common areas and tenants’ units

Skills

Administrative experience

Microsoft Office

Bilingual

Communication

Tools

Timberline

Yardi

One Site

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Assistant

Hemenway, MAHA Full-time Regular Boston, MA, US

2 days ago Requisition ID: 1753

Salary Range: $26.00 To $27.00 Hourly

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent payments
• Conduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

• 2 to 3 years administrative experience required
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)