Property Admin Coordinator - Part-Time

Cal-Am Properties, Inc.; San Pablo (CA); On-site; USD 26,000 - 37,000; Part time

Job summary

Cal-Am Properties, Inc. is seeking a Part-time Administrative Assistant to perform a variety of administrative and clerical tasks. You will support managers, employees, and residents, handling daily office needs and general administrative activities at the community office.

The role requires strong organizational skills, confidentiality, and effective communication. Working hours are Monday through Friday from 8:00 am to 12:00 pm in San Pablo, CA, with an hourly wage of $23.00.

Qualifications

• Minimum education: High School.
• Minimum experience: 1–2 years.
• Minimum field of expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred education: Bachelor's Degree.
• Preferred experience: 3 years.
• Preferred field of expertise: Combined secretarial and administrative experience in a business environment.

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking a Part-time Administrative Assistant to perform a variety of administrative and clerical tasks. You will support managers, employees, and residents, handling daily office needs and general administrative activities at the community office.

The role requires strong organizational skills, confidentiality, and effective communication. Working hours are Monday through Friday from 8:00 am to 12:00 pm in San Pablo, CA, with an hourly wage of $23.00.