Property Admin Specialist (Part-Time)

Cal Am; San Pablo (CA); On-site; USD 26,000 - 37,000; Part time

Job summary

Cal-AM Properties Inc is seeking a Part-Time Property Administrative Assistant to support managers, employees, and residents with a range of routine administrative duties in our California communities.

The position runs Monday–Friday from 8:00 am to 12:00 pm and involves composing correspondence, scheduling, vendor coordination, minute-taking, data gathering for reports, and assisting in budget preparation and monitoring to help ensure efficient operations.

Qualifications

• Minimum education: High School.
• Experience in secretarial or clerical administrative roles.
• Bachelor's Degree preferred.
• Typical prior experience: 3 years.

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Manages scheduling, meetings, and vendor coordination.
• Records and summarizes minutes for distribution.
• Performs data collection and supports departmental reports.
• Assists in budget preparation and tracks expenditures.
• Ensures confidentiality and controls access to sensitive information.
• Coordinates production and distribution of major documents.
• Monitors workload deadlines and staff performance.
• Assists in collection activities and resident communications.

Skills

Administrative support

Clerical work

Budget tracking

Education

High School Diploma

Bachelor's Degree preferred

Job description

Cal-AM Properties Inc is seeking a Part-Time Property Administrative Assistant to support managers, employees, and residents with a range of routine administrative duties in our California communities.

The position runs Monday–Friday from 8:00 am to 12:00 pm and involves composing correspondence, scheduling, vendor coordination, minute-taking, data gathering for reports, and assisting in budget preparation and monitoring to help ensure efficient operations.