Property Admin & Operations Coordinator

Cal-Am Properties, Inc.; Maplewood (MN); On-site; USD 30,307 - 31,684; Full time

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support daily office operations in Minnesota. The role handles correspondence, budgeting support, meeting coordination, and document production, ensuring confidentiality and adherence to company policies.

The ideal candidate will have 1–2 years of clerical experience, a high school diploma, and strong organizational skills. This on-site position offers standard hours and comprehensive benefits.

Qualifications

• Minimum education: High School diploma.
• Minimum experience: 1–2 years.
• Minimum field: Secretarial or specialized clerical with some admin experience.
• Preferred education: Bachelor's degree.
• Preferred experience: 3 years.
• Preferred field: Combined secretarial and administrative experience in a business environment.

Responsibilities

• Compose and produce business correspondence, reports and related materials or supervise staff who do.
• Edit documents; review and sign materials as authorized.
• Maintain confidentiality and control access to sensitive staff files.
• Respond to inquiries requiring knowledge of policies and procedures.
• Serve as internal resource to administrators on procedures.
• Research information and relay official interpretations.
• Schedule and coordinate meetings and related duties.
• Coordinate with vendors, prepare agendas and distribute related materials.
• Record and summarize minutes for typing and distribution.
• Gather data for departmental reports and perform preliminary analysis.
• Suggest report formats to display findings clearly.
• Assist in budget preparation by gathering historical data on materials or salaries.
• Track expenditures and report variances.
• Coordinate major documents like proposals and manuscripts.
• Suggest procedural changes to improve productivity.
• Schedule, assign, and prioritize workloads with deadlines.
• Monitor employee performance and ensure timely completion of work.
• Assist manager with collection activities, including calls and notices.

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support daily office operations in Minnesota. The role handles correspondence, budgeting support, meeting coordination, and document production, ensuring confidentiality and adherence to company policies.

The ideal candidate will have 1–2 years of clerical experience, a high school diploma, and strong organizational skills. This on-site position offers standard hours and comprehensive benefits.