Project & Records Administrator

Engineering Consulting Services; York (York County); On-site; USD 36,000 - 46,000; Full time

Job summary

ECS Group of Companies seeks an Administrative Assistant to provide clerical and document-management support to office personnel and project teams, ensuring accurate records and smooth daily operations. Responsibilities include processing, formatting, transmitting, and distributing project documents; performing data entry; and maintaining organized files in accordance with company procedures.

The role requires strong MS Office skills, excellent organization, and reliability in a fast-paced

Qualifications

• 0 years of related experience
• High school diploma or GED
• If driving for ECS, a valid driver’s license is required
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Effective written and verbal communication
• Ability to learn company systems and procedures
• Ability to work independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Maintain confidentiality and handle sensitive information
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provides clerical and administrative support to office personnel and project teams
• Processes, formats, transmits, and distributes project and business documents in a timely manner
• Performs word processing, data entry, and document management activities
• Registers projects, proposals, and related records within company systems
• Creates and maintains project, client, and administrative files and folders
• Organizes and maintains electronic and physical records per procedures
• Assists with preparing, assembling, binding, and distributing reports and deliverables
• Formats, scans, uploads, and archives documentation
• Answers telephone calls and directs inquiries appropriately
• Supports mail distribution and routine office operations
• Provides backup support to other administrative personnel during absences
• Maintains confidentiality of information
• Maintains organized records and administrative systems
• Supports process improvements in administrative workflows
• Performs other duties as assigned

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Teamwork

Customer service

Interpersonal skills

Prioritization

Confidentiality

Dependability

Education

High school diploma or GED

Tools

Microsoft Office

Job description

ECS Group of Companies seeks an Administrative Assistant to provide clerical and document-management support to office personnel and project teams, ensuring accurate records and smooth daily operations. Responsibilities include processing, formatting, transmitting, and distributing project documents; performing data entry; and maintaining organized files in accordance with company procedures.

The role requires strong MS Office skills, excellent organization, and reliability in a fast-paced