Administrative Assistant - Organized Office Support

Engineering Consulting Service; Manchester Township (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

ECS Group of Companies is seeking an Administrative Assistant to provide clerical, document management, and administrative support to office personnel and project teams in a fast-paced environment in Manchester Township, PA. The role includes processing and distributing project documents, maintaining records, assisting with reports, and handling routine office operations.

A high school diploma or GED and MS Office proficiency are required.

Qualifications

• Requires high school diploma or GED.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide clerical and administrative support to office personnel and project teams.
• Process, format, transmit, and distribute project documents promptly.
• Perform word processing, data entry, and document management.
• Register projects, proposals, and related records in company systems.
• Create and maintain project, client, and administrative files and folders.
• Organize and maintain electronic and physical records per procedures.
• Assist with preparation, binding, and distribution of reports and deliverables.
• Answer phones and route inquiries appropriately.
• Support mail distribution and routine office operations.
• Provide backup support to administrative staff during absences or high workload.
• Maintain confidentiality of company, project, employee, and client information.
• Assist with organized office records and administrative systems.
• Contribute to continuous improvement of administrative processes.

Skills

MS Office Suite

Organizational skills

Written & verbal communication

Multitasking

Attention to detail

Confidentiality

Education

High school diploma or GED

Job description

ECS Group of Companies is seeking an Administrative Assistant to provide clerical, document management, and administrative support to office personnel and project teams in a fast-paced environment in Manchester Township, PA. The role includes processing and distributing project documents, maintaining records, assisting with reports, and handling routine office operations.

A high school diploma or GED and MS Office proficiency are required.