Administrative & Document Control Specialist

Engineering Consulting Service; York (York County); Presencial; USD 32 000 - 42 000; Tempo integral

Resumo da oferta

ECS Group of Companies is seeking an Administrative Assistant to provide clerical and administrative support to office personnel and project teams. You will help prepare, process, organize, and distribute project and business documents while ensuring efficient office operations.

The role emphasizes accurate records, confidentiality, and adaptability, supporting continuous improvement of processes in a fast-paced environment.

Qualificações

• High school diploma or GED required.
• Proficiency with Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to maintain documentation and learn company systems.
• Able to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to prioritize workload in a fast-paced environment.
• Maintain confidentiality and handle sensitive information.

Responsabilidades

• Provides clerical and administrative support to office personnel and project teams.
• Processes and distributes project and business documents.
• Performs word processing, data entry, and document management.
• Registers projects, proposals, and records in company systems.
• Creates and maintains project, client, and administrative files.
• Organizes physical and electronic records per procedures.
• Assists with preparing and distributing reports and deliverables.
• Formats, scans, uploads, and archives documents.
• Answers telephone calls and directs inquiries.
• Supports mail distribution and routine office operations.
• Provides backup support during absences and high workload.
• Maintains confidentiality of information.
• Supports improved administrative processes and workflows.
• Performs other duties as assigned.

Conhecimentos

Organizational skills

Attention to detail

Multi-tasking

Written and verbal communication

Learning company systems

Independent and team work

Customer service and interpersonal

Workload prioritization

Confidentiality and handling sensitive

Dependable work habits and quality

Formação académica

High school diploma or GED

Ferramentas

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Descrição da oferta de emprego

ECS Group of Companies is seeking an Administrative Assistant to provide clerical and administrative support to office personnel and project teams. You will help prepare, process, organize, and distribute project and business documents while ensuring efficient office operations.

The role emphasizes accurate records, confidentiality, and adaptability, supporting continuous improvement of processes in a fast-paced environment.