Administrative Assistant - Document Control & Office Ops

ECS Group of Companies; York (York County); On-site; USD 36,000 - 54,000; Full time

Job summary

ECS Group of Companies seeks an Administrative Assistant to provide clerical, document management, and administrative support to office staff and project teams in a fast-paced environment.

You will assist with preparing, processing, organizing, and distributing project and business documents while helping daily office operations and maintaining accurate records per company standards. The role emphasizes confidentiality, reliability, and teamwork.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet established deadlines.
• Effective written and verbal communication skills.
• Ability to accurately process and maintain documentation and records.
• Ability to learn company systems, processes, and administrative procedures.
• Ability to work both independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to prioritize workload in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable work habits and a commitment to accuracy and quality.

Responsibilities

• Provides administrative and clerical support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records per procedures.
• Assists with preparation, assembly, binding, and distribution of reports and deliverables.
• Formats, scans, uploads, and archives project and business documentation.
• Answers telephone calls and directs inquiries appropriately.
• Supports mail distribution and other routine office operations.
• Provides backup support during absences, training, meetings, and high workload periods.
• Maintains confidentiality of company, project, employee, and client information.
• Maintains organized office records and administrative systems.
• Supports continuous improvement of administrative processes and workflow efficiency.

Skills

Strong organizational skills

Attention to detail

Multitasking

Written communication

Verbal communication

Customer service

Teamwork

Confidentiality

Time management

Dependable

Education

High school diploma or GED

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

ECS Group of Companies seeks an Administrative Assistant to provide clerical, document management, and administrative support to office staff and project teams in a fast-paced environment.

You will assist with preparing, processing, organizing, and distributing project and business documents while helping daily office operations and maintaining accurate records per company standards. The role emphasizes confidentiality, reliability, and teamwork.