Project Administration & Coordination Specialist

ECS Midwest, LLC; Waukesha (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking a detail-oriented Project Administrator to manage project paperwork, budgets, and scheduling. You will coordinate resources, prepare invoices, and support the team across multiple ongoing projects in a fast-paced environment.

Responsibilities include mentoring junior staff, maintaining client communications, and ensuring timely project deliverables. A strong background in business administration and proficiency with MS Office are required.

Qualifications

• High school diploma or GED required; bachelor’s in business or related field preferred.
• 2 years of related experience.
• Valid driver's license if driving for ECS.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients and peers, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage administrative tasks for a project (proposal, registration, invoicing set-up).
• Coordinate project resources and maintain project schedules and budgets.
• Mentor junior staff and support team development.
• Attend project meetings with senior staff and assist in problem resolution.
• Communicate with clients and external team members consistently.
• Assist in managing project budgets, invoices, and collections.
• Prioritize tasks to meet deadlines in consultation with supervisor.
• Demonstrate solid project and contract management skills.
• Help manage project budgets.
• Host or participate in client discussions and follow up on reports.

Skills

Communication skills

Project coordination

Attention to detail

Teamwork

Time management

Multi-tasking

Contract administration

Interpersonal skills

Decision making

Prioritization

Education

Bachelor of Business or related field

High school diploma or GED

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies (ECS) is seeking a detail-oriented Project Administrator to manage project paperwork, budgets, and scheduling. You will coordinate resources, prepare invoices, and support the team across multiple ongoing projects in a fast-paced environment.

Responsibilities include mentoring junior staff, maintaining client communications, and ensuring timely project deliverables. A strong background in business administration and proficiency with MS Office are required.