Administrative Assistant - Document Control & Office Support

ECS Mid-Atlantic, LLC; Manchester Township (PA); On-site; USD 30,000 - 42,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams in a fast-paced environment. The role includes handling project records, formatting and distributing documents, and maintaining confidentiality across confidential information.

The successful candidate will have a high school diploma or GED, proficient MS Office skills, and a strong eye for detail, with the ability to multitask and meet

Qualifications

• High school diploma or GED required.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet established deadlines.
• Effective written and verbal communication skills.
• Ability to learn company systems, processes, and administrative procedures.

Responsibilities

• Provides administrative and clerical support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records in accordance with company procedures.
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables.
• Formats, scans, uploads, and archives project and business documentation.
• Assists with answering telephone calls and directing inquiries appropriately.
• Supports incoming and outgoing mail distribution and other routine office operations.
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload.
• Maintains confidentiality of company, project, employee, and client information.
• Assists with maintaining organized office records and administrative systems.
• Supports continuous improvement of administrative processes and workflow efficiency.
• Performs other duties as assigned

Skills

MS Office

Organization

Communication

Multitasking

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams in a fast-paced environment. The role includes handling project records, formatting and distributing documents, and maintaining confidentiality across confidential information.

The successful candidate will have a high school diploma or GED, proficient MS Office skills, and a strong eye for detail, with the ability to multitask and meet