Administrative Assistant: Organized Docs & Admin Support

Engineering Consulting Service; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams. The role focuses on processing, organizing, and distributing project and business documents while maintaining accurate records in line with company standards.

Responsibilities include file management, report preparation, and handling communications. The position emphasizes confidentiality, teamwork, and contributing to efficient office

Qualifications

• 0 years of related experience
• High school diploma or GED required
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet established deadlines
• Effective written and verbal communication skills
• Ability to accurately process and maintain documentation and records
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provides clerical and administrative support to office personnel and project teams
• Processes, formats, and distributes project and business documents timely
• Performs word processing, data entry, and document management
• Registers projects, proposals, and related records in company systems
• Creates and maintains project, client, and administrative files
• Organizes and maintains electronic and physical records
• Assists with preparation and distribution of reports and project deliverables
• Formats, scans, uploads, and archives documents
• Answers telephone calls and directs inquiries
• Supports mail distribution and routine office operations
• Provides backup support during absences, training, meetings and high workload
• Maintains confidentiality of information
• Maintains organized office records and administrative systems
• Supports continuous improvement of administrative processes
• Performs other duties as assigned

Skills

Microsoft Office Suite

Strong organizational skills

Effective written and verbal沟通

Ability to manage multiple tasks

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Company systems familiarity

Job description

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support to office personnel and project teams. The role focuses on processing, organizing, and distributing project and business documents while maintaining accurate records in line with company standards.

Responsibilities include file management, report preparation, and handling communications. The position emphasizes confidentiality, teamwork, and contributing to efficient office