Administrative Assistant: Document & Office Support

Engineering Consulting Service; Florida; On-site; USD 32,000 - 52,000; Full time

Job summary

ECS Group of Companies (ECS) seeks an Administrative Assistant to provide clerical, document management, and administrative support to office personnel and project teams.

The role assists with preparation, processing, organization, and distribution of project and business documents while supporting daily office operations. This entry-level position emphasizes accuracy, confidentiality, and teamwork.

Qualifications

• 0 years of related experience.
• High school diploma or GED required.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication.

Responsibilities

• Provide clerical and administrative support to office personnel and project teams.
• Process and distribute project and business documents in a timely manner.
• Maintain project, client, and administrative files.
• Handle telephone inquiries and mail distribution.
• Support continuity of administrative processes and confidentiality.
• Back up other staff during busy periods.

Skills

MS Office

Word Processing

Data Entry

Organizational Skills

Communication

Education

High School Diploma or GED

Tools

Excel

PowerPoint

Outlook

Job description

ECS Group of Companies (ECS) seeks an Administrative Assistant to provide clerical, document management, and administrative support to office personnel and project teams.

The role assists with preparation, processing, organization, and distribution of project and business documents while supporting daily office operations. This entry-level position emphasizes accuracy, confidentiality, and teamwork.