Administrative Assistant - Document & Office Support

Engineering Consulting Service; Mobile (AL); On-site; USD 21,000 - 30,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support for office personnel and project teams. You will help prepare, format, process, and distribute project documents while maintaining accurate records and supporting daily operations.

Responsibilities include word processing, data entry, file management, and coordinating reports and deliverables.

Qualifications

• 0 years of related experience
• High school diploma or GED required
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet established deadlines
• Effective written and verbal communication skills
• Ability to learn company systems, processes, and administrative procedures
• Ability to work both independently and as part of a team
• Strong customer service and interpersonal skills
• Ability to prioritize workload in a fast-paced environment
• Ability to maintain confidentiality and handle sensitive information appropriately
• Dependable work habits and a commitment to accuracy and quality

Responsibilities

• Provide clerical and administrative support to office personnel and project teams
• Process, format, transmit, and distribute project and business documents in a timely manner
• Perform word processing, data entry, and document management activities
• Register projects, proposals, and related business records within company systems
• Create and maintain project, client, and administrative files and folders
• Organize, file, and maintain electronic and physical records in accordance with company procedures
• Assist with the preparation, assembly, binding, and distribution of reports and project deliverables
• Format, scan, upload, and archive project and business documentation
• Assist with answering telephone calls and directing inquiries appropriately
• Support incoming and outgoing mail distribution and other routine office operations
• Provide backup support to other administrative personnel during absences, training, meetings, and periods of high workload
• Maintain confidentiality of company, project, employee, and client information
• Assist with maintaining organized office records and administrative systems
• Support continuous improvement of administrative processes and workflow efficiency
• Perform other duties as assigned

Skills

Microsoft Office

Organizational skills

Multi-tasking

Communication skills

Confidentiality

Customer service

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

ECS Group of Companies (ECS) is seeking an Administrative Assistant to provide clerical and document management support for office personnel and project teams. You will help prepare, format, process, and distribute project documents while maintaining accurate records and supporting daily operations.

Responsibilities include word processing, data entry, file management, and coordinating reports and deliverables.