Project Admin & Records Specialist

ECS Southeast, LLP; Fayetteville (NC); Sur place; USD 26 000 - 38 000; Plein temps

Résumé du poste

ECS Southeast, LLP is seeking an Administrative Assistant to provide clerical support to office personnel and project teams in Fayetteville, NC. The role covers document preparation, processing, organization, and distribution of project records, while upholding confidentiality and accuracy.

You will handle word processing, data entry, file management, and routine office operations, with opportunities to contribute to process improvements and team collaboration.

Qualifications

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Effective written and verbal communication skills.
• Ability to learn company systems and procedures.
• Ability to work independently and as part of a team.

Responsabilités

• Provides clerical, document management, and administrative support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records.
• Assists with preparation, assembly, binding, and distribution of reports and deliverables.
• Formats, scans, uploads, and archives documentation.
• Answers telephone calls and directs inquiries appropriately.
• Supports mail distribution and routine office operations.
• Provides backup support during absences, training, meetings, and high workload periods.
• Maintains confidentiality of information.
• Maintains organized office records and administrative systems.
• Supports continuous improvement of processes and workflow efficiency.

Connaissances

Microsoft Office Suite

Strong organizational skills

Attention to detail

Effective written and verbal comms

Independent and team work

Formation

High school diploma or GED

Description du poste

ECS Southeast, LLP is seeking an Administrative Assistant to provide clerical support to office personnel and project teams in Fayetteville, NC. The role covers document preparation, processing, organization, and distribution of project records, while upholding confidentiality and accuracy.

You will handle word processing, data entry, file management, and routine office operations, with opportunities to contribute to process improvements and team collaboration.