Project Management Assistant: Drive Projects & Budgets

ECS Florida, LLC; Town of Florida (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

ECS Group of Companies (ECS) is seeking a Project Administrator to support the Project Management team in New York. The role involves handling administrative tasks, coordinating project resources, and maintaining budgets and documentation across multiple projects.

You will interact with clients and internal staff, contribute to meeting deadlines, and mentor junior team members while upholding ECS values. This is a full-time position based on-site with opportunities to grow within the

Qualifications

• 2 years of related experience
• High school diploma or GED required
• If driving for ECS, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work in teams and independently
• Excellent interpersonal skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manages administrative tasks for a project including proposal and project registration, invoicing setup, coordinating resources
• Uses ECS systems to coordinate resources, manage paperwork and documentation, maintain schedules and budgets
• Coordinates internal communications with staff across projects
• Mentors junior staff and supports team development
• Attends project meetings with senior staff and assists with administrative problem resolutions
• Communicates with clients and external team members
• Assists in managing project budgets, preparing invoices and collections
• Prioritizes tasks to meet deadlines
• Consults with supervisor to prioritize daily tasks
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients and follows up on reports

Skills

MS Office

Communication

Project coordination

Teamwork

Detail oriented

Deadline driven

Budget basics

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Excel

PowerPoint

Job description

ECS Group of Companies (ECS) is seeking a Project Administrator to support the Project Management team in New York. The role involves handling administrative tasks, coordinating project resources, and maintaining budgets and documentation across multiple projects.

You will interact with clients and internal staff, contribute to meeting deadlines, and mentor junior team members while upholding ECS values. This is a full-time position based on-site with opportunities to grow within the