Project Administration & Coordination Specialist

Engineering Consulting Service; Winding Heights (PA); On-site; USD 42,000 - 58,000; Full time

Job summary

ECS Group of Companies in Winding Heights, PA is seeking an Administrative Project Coordinator to manage project administration, schedules, and budgets. You will coordinate internal resources, mentor junior staff, and ensure timely communication with clients and external teams.

The role emphasizes multitasking, accuracy, and collaboration with senior staff to resolve administrative challenges and maintain project momentum.

Qualifications

• High school diploma or GED required; bachelor’s preferred.
• Minimum 2 years of related experience.
• Valid driver's license if driving for ECS.
• Excellent oral and written communication.
• Basic project management and contract administration.
• Dependable, self-motivated and detail oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office applications.
• Teamwork with clients, peers and subordinates.
• Strong interpersonal and decision-making skills.
• Work with supervisor to understand priorities and urgency.

Responsibilities

• Manage project administrative tasks: proposals, registrations, invoicing setup.
• Coordinate project resources, schedules, and budgets.
• Mentor junior staff and support team development.
• Attend project meetings; assist with administrative resolutions.
• Communicate with clients and external team members.
• Assist in budgeting, invoicing, and collections.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Support project and contract management activities.
• Host or attend client discussions; follow up on reports.

Skills

Oral and written communication

Project management basics

Contract administration

Dependable and detail-oriented

Multi-tasking and deadline-driven

MS Office proficiency

Teamwork and client collaboration

Interpersonal skills

Decision making

Prioritization with supervisor

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in Winding Heights, PA is seeking an Administrative Project Coordinator to manage project administration, schedules, and budgets. You will coordinate internal resources, mentor junior staff, and ensure timely communication with clients and external teams.

The role emphasizes multitasking, accuracy, and collaboration with senior staff to resolve administrative challenges and maintain project momentum.