Project Administrator: Scheduling, Budgets & Client Support

Engineering Consulting Service; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

ECS Group of Companies is seeking a Project Administrator to support the Project Management team in Tampa, FL. You will handle a range of administrative tasks, coordinate resources, and maintain schedules and budgets across projects.

You will mentor junior staff, communicate with clients and internal teams, and assist in project and contract management while prioritizing deadlines. This role requires strong MS Office skills and a proactive, team-oriented mindset.

Qualifications

• 2 years of related experience
• High school diploma or GED required; Bachelor's degree preferred
• Valid drivers license if driving for ECS
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinates internal communications with staff members on a variety of projects, as requested
• Actively mentors junior staff and supports overall development of the team
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members consistently
• Assists in managing project budgets, preparing invoices, and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with your supervisor to help prioritize tasks on a daily basis
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions

Skills

Communication

Multi-tasking

Teamwork

Interpersonal skills

Time management

Attention to detail

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office

Job description

ECS Group of Companies is seeking a Project Administrator to support the Project Management team in Tampa, FL. You will handle a range of administrative tasks, coordinate resources, and maintain schedules and budgets across projects.

You will mentor junior staff, communicate with clients and internal teams, and assist in project and contract management while prioritizing deadlines. This role requires strong MS Office skills and a proactive, team-oriented mindset.