Senior Project Coordinator & Admin Lead

Engineering Consulting Service; Waukesha (WI); On-site; USD 55,000 - 85,000; Full time

Job summary

ECS Group of Companies is seeking an experienced project administrator to manage project paperwork, scheduling, invoicing, and stakeholder coordination. You will mentor junior staff and coordinate cross-functional teams to ensure timely delivery of client projects.

The role emphasizes strong communication skills, leadership, and the ability to manage multiple tasks in a consulting environment. Equal opportunity employer at ECS.

Qualifications

• Bachelor of Business or related field preferred
• 4 years of related experience
• Valid driver’s license if driving for ECS subsidiary
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, detail-oriented
• Ability to multi-task and meet deadlines; proficient in MS Office
• Ability to work in teams and independently
• Excellent interpersonal skills
• Strong leadership and decision making skills
• Understanding of prioritizing urgent work in consulting

Responsibilities

• Manage administrative tasks for projects including proposals, registrations, invoicing setup, resource coordination, and more.
• Assist junior staff with issue resolution.
• Coordinate project resources and maintain schedules and budgets using ECS systems.
• Mentor junior staff and support team development.
• Coordinate project meetings and address administrative and client issues as needed.
• Serve as central contact for client-facing project communications and assist with budget management and invoices.
• Prepare change orders and invoices; manage collections efforts.
• Host or participate in project discussions with clients and follow up on reports.
• Collaborate with managers on staffing decisions as requested.

Skills

Communication

Project management

Leadership

Multi-tasking

Detail-oriented

Dependable

Team collaboration

Client interaction

Education

Bachelor of Business or related field

Tools

MS Office

Job description

ECS Group of Companies is seeking an experienced project administrator to manage project paperwork, scheduling, invoicing, and stakeholder coordination. You will mentor junior staff and coordinate cross-functional teams to ensure timely delivery of client projects.

The role emphasizes strong communication skills, leadership, and the ability to manage multiple tasks in a consulting environment. Equal opportunity employer at ECS.