Senior Project Administrator: Lead Coordination & Budgeting

ECS Group of Companies; Waukesha (WI); On-site; USD 45,000 - 65,000; Full time

Job summary

ECS Group of Companies in the United States is seeking a detail-oriented Project Administrator to manage administrative tasks for projects, assist junior staff, and coordinate resources and budgets. You will maintain project schedules, prepare invoices, and support contract management in a collaborative team environment.

The role emphasizes cross-functional coordination, client interaction, and proactive problem-solving, with opportunities to mentor staff and lead process improvements.

Qualifications

• High school diploma or GED required; Bachelor of Business or related field preferred
• 4 years of related experience
• If driving for any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Strong leadership and decision making skills
• High level understanding of prioritizing and urgency in consulting

Responsibilities

• Manage the administrative tasks associated with a project, including proposal and project registration, invoicing setup, coordinate project resources, and more
• Assist junior staff with resolution of issues
• Use ECS systems to coordinate project resources, manage paperwork and budgets
• Coordinate internal communications with staff on various projects
• Mentor junior staff and support team development
• Coordinate project meetings and provide solutions to administrative and client issues as needed
• Serve as central point of contact for client-facing, project-related communication
• Assist in managing project budgets, preparing invoices, and collections efforts
• Prepare change orders and invoices
• Prioritize tasks and meet project deadlines
• Support project and contract management and assist junior staff
• Manage project budgets
• Host or attend project discussions with clients and follow up on reports
• Collaborate with managers to assist staffing decisions

Skills

Communication

Project management

Contract administration

MS Office

Multitasking

Teamwork

Leadership

Prioritization

Detail-oriented

Client interaction

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in the United States is seeking a detail-oriented Project Administrator to manage administrative tasks for projects, assist junior staff, and coordinate resources and budgets. You will maintain project schedules, prepare invoices, and support contract management in a collaborative team environment.

The role emphasizes cross-functional coordination, client interaction, and proactive problem-solving, with opportunities to mentor staff and lead process improvements.