Project Administration & Coordination Lead

Engineering Consulting Service; Manchester Township (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

ECS Group of Companies is seeking an Administrative Project Coordinator to manage project administration, invoicing setup, and budgets. You will coordinate resources, maintain schedules, and mentor junior staff across multiple projects.

You will communicate with clients and internal teams, attend meetings, and assist with resolving administrative issues while supporting overall project success.

Qualifications

• High school diploma or GED required. Bachelor of Business or related field preferred.
• 2 years of related experience
• If driving for ECS, a valid driver’s license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Skills

Oral & written communication

Multi-tasking

Team collaboration

Attention to detail

Proficiency with MS Office

Education

High school diploma or GED

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies is seeking an Administrative Project Coordinator to manage project administration, invoicing setup, and budgets. You will coordinate resources, maintain schedules, and mentor junior staff across multiple projects.

You will communicate with clients and internal teams, attend meetings, and assist with resolving administrative issues while supporting overall project success.