Project Administrator - Coordination & Budget Support

Engineering Consulting Service; Cranberry Township (Butler County); On-site; USD 52,000 - 78,000; Full time

Job summary

ECS Group of Companies (ECS) seeks a Project Administrator in Cranberry Township, PA to support the Project Management team by handling multiple project tasks under supervision, advancing to greater responsibility as capabilities grow.

You will manage administrative tasks, coordinate resources, and maintain schedules and budgets, using ECS systems for paperwork, client communications, and documentation while mentoring junior staff and attending meetings with senior staff.

Qualifications

• 2 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• A valid driver’s license is required if driving for ECS
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manages the administrative tasks associated with a project, including proposal and project registration, invoicing setup, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinates internal communications with staff members on a variety of projects, as requested
• Actively mentors junior staff and supports overall development of the team
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members consistently
• Assists in managing project budgets, preparing invoices, and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with supervisor to help prioritize tasks on a daily basis
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions

Skills

Communication skills

Detail-oriented

Multi-tasking

Team collaboration

Self-motivated

Budget awareness

Scheduling awareness

MS Office proficiency

Education

High school diploma or GED

Bachelor of Business or related field (preferred)

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies (ECS) seeks a Project Administrator in Cranberry Township, PA to support the Project Management team by handling multiple project tasks under supervision, advancing to greater responsibility as capabilities grow.

You will manage administrative tasks, coordinate resources, and maintain schedules and budgets, using ECS systems for paperwork, client communications, and documentation while mentoring junior staff and attending meetings with senior staff.