Project Document Control Specialist

Kokosing; Westerville (OH); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401K plan

Job summary

Kokosing is seeking a detail-oriented Document Control Specialist for an office-based role in Columbus, OH. You will manage the project document control program, ensure accurate filing and distribution of documents, and support project teams with control processes and reporting.

Candidates should be proficient with EDMS and MS Office, able to learn new systems, and collaborate with stakeholders across the project.

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.

Skills

EDMS knowledge

Records management

MS Office proficiency

Learns new systems

Attention to detail

Communication skills

Team collaboration

Job description

Kokosing is seeking a detail-oriented Document Control Specialist for an office-based role in Columbus, OH. You will manage the project document control program, ensure accurate filing and distribution of documents, and support project teams with control processes and reporting.

Candidates should be proficient with EDMS and MS Office, able to learn new systems, and collaborate with stakeholders across the project.