Project Document Control Specialist

Kokosing, Inc.; Mansfield (OH); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

401K plan

Paid time off

Life insurance

Job summary

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator to manage project document control systems across the lifecycle.

You will oversee filing, numbering, storage, retrieval, distribution, and retention of electronic and hard-copy documents in collaboration with project teams. The role emphasizes accuracy, compliance, and effective communication with stakeholders, training personnel on standards and workflows, and protecting confidential information while supporting project

Qualifications

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Knowledge of records and information management principles is an asset.
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.

Skills

EDMS basics

Records mgmt knowledge

MS Office

Learning new systems

Attention to detail

Communication skills

Team collaboration

EDMS

Tools

EDMS

Job description

Kokosing, Inc. is seeking a detail-oriented Document Controls Coordinator to manage project document control systems across the lifecycle.

You will oversee filing, numbering, storage, retrieval, distribution, and retention of electronic and hard-copy documents in collaboration with project teams. The role emphasizes accuracy, compliance, and effective communication with stakeholders, training personnel on standards and workflows, and protecting confidential information while supporting project