Project Delivery & Documentation Specialist

Terracon; Phoenix (AZ); On-site; USD 60,000 - 85,000; Full time

Job summary

Terracon is seeking a document control and project support professional in Phoenix to coordinate project documentation, assist with budgets and schedules, and maintain communication with clients. The role involves learning and applying Terracon systems like TerraNet and CRM, coordinating WIP and AR processes, and supporting proposal and change order activities.

Ideal candidates will have a high school diploma with 4+ years of related experience or an Associate/Bachelor’s in a related field, plus

Qualifications

• High school diploma and 4+ years related experience (required).
• Associate or bachelor’s degree in related field preferred.
• Experience with gINT Geotechnical software and AutoCAD LT preferred.
• Fluent in Microsoft Office applications.

Responsibilities

• Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation.
• Partner with financial analysts/accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/schedules to ensure contract requirements and management policies are being followed.
• Draft reports, templates, proposals, fee estimates, and change orders for projects.
• Draft communications and documentation and perform updates to TerraNet and CRM.
• Support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR).
• Schedule/coordinate utility locating services and clearances as needed for projects.
• Develop drawings and directives for proposed boring and test pit locations and plans, and coordinate drilling and field classification of soil/rock samples.
• Schedule and communicate with the client regarding project report status, delivery schedule, system access.
• Coordinate client opportunities/requests for proposals and task orders to offices; provide clarification of key requirements.
• Support Compass Delivery training and coaching for Terracon client programs and systems.

Skills

Communication

Documentation

Project coordination

MS Office

Education

Associate or Bachelor’s degree in related field

High school diploma

Tools

gINT Geotechnical software

AutoCAD LT

Job description

Terracon is seeking a document control and project support professional in Phoenix to coordinate project documentation, assist with budgets and schedules, and maintain communication with clients. The role involves learning and applying Terracon systems like TerraNet and CRM, coordinating WIP and AR processes, and supporting proposal and change order activities.

Ideal candidates will have a high school diploma with 4+ years of related experience or an Associate/Bachelor’s in a related field, plus