Project Delivery Coordinator — Organized & Proactive

Simera; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Simera in San Francisco is seeking a highly organized Project Coordinator to support planning, coordination, and execution of complex projects from start to finish. You will help track timelines, coordinate across internal and external teams, and prepare meetings and documentation to keep deliverables on schedule.

The role requires strong communication, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous experience coordinating tasks, schedules, meetings, and project documentation.
• Experience with project management or collaboration tools.
• Ability to track multiple deadlines, deliverables, and priorities.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate project records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.
• English proficiency is required if coordinating with English-speaking teams, clients, or stakeholders.

Responsibilities

• Support the planning and coordination of projects, timelines, and deliverables.
• Coordinate tasks and activities across internal teams and external stakeholders.
• Monitor project schedules, deadlines, milestones, and assigned tasks.
• Maintain accurate project documentation, records, and status updates.
• Schedule and coordinate project meetings, calls, and follow-ups.
• Prepare meeting agendas, notes, reports, presentations, and project documentation.
• Track project progress and communicate updates to relevant stakeholders.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays, risks, or issues and escalates them to the appropriate team members.
• Maintain project information in project management platforms and company systems.
• Coordinate communication between different departments and stakeholders.
• Assist with resource planning, task allocation, and project logistics when required.
• Support the implementation of processes and workflows to improve project efficiency.
• Ensure project deliverables and documentation are organized and up to date.
• Assist project managers and team leads with day-to-day project coordination.

Skills

Communication skills

Organizational skills

Attention to detail

Project coordination

Multitasking

Follow-up & problem-solving

Stakeholder communication

Office suite proficiency

Project management tools

Documentation & reporting

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Job description

Simera in San Francisco is seeking a highly organized Project Coordinator to support planning, coordination, and execution of complex projects from start to finish. You will help track timelines, coordinate across internal and external teams, and prepare meetings and documentation to keep deliverables on schedule.

The role requires strong communication, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment.