Project Coordination Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a highly organized Project Assistant to provide administrative and operational support across the project lifecycle in our San Francisco office. You will coordinate tasks, maintain documentation, track deadlines, and support project teams to ensure activities are completed efficiently and on schedule.

The ideal candidate has excellent communication, strong organizational skills, and comfort coordinating with multiple teams, including remote partners.

Qualifications

• Experience in project support or similar role.
• Experience using project management or collaboration tools.
• Ability to work with multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Communication

Organization

Time management

Attention to detail

Task management

Multi priorities

Problem solving

Stakeholder coordination

Documentation

Independent work

Adaptability

Tools

Google Workspace

Microsoft Office

Project management tools

Spreadsheets

Databases

Job description

Simera is seeking a highly organized Project Assistant to provide administrative and operational support across the project lifecycle in our San Francisco office. You will coordinate tasks, maintain documentation, track deadlines, and support project teams to ensure activities are completed efficiently and on schedule.

The ideal candidate has excellent communication, strong organizational skills, and comfort coordinating with multiple teams, including remote partners.