Project Coordinator: Cross-Team Delivery & Scheduling

Simera; San Francisco (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Simera in San Francisco seeks a highly organized Project Coordinator to support planning, coordination, and execution of projects from start to finish. You will manage timelines, coordinate across internal teams and external stakeholders, and ensure documentation stays up to date.

The ideal candidate communicates clearly, handles multiple priorities, prepares agendas and reports, tracks progress, and escalates risks to keep projects on schedule.

Qualifications

• Experience in project coordination, administration, operations, or a similar role.
• Experience coordinating tasks, schedules, meetings, and project documentation.
• Experience working with project management or collaboration tools.
• Ability to track multiple deadlines, deliverables, and priorities.
• Strong communication and interpersonal skills.

Responsibilities

• Support the planning and coordination of projects, timelines, and deliverables.
• Coordinate tasks and activities across internal teams and external stakeholders.
• Monitor project schedules, deadlines, milestones, and assigned tasks.
• Maintain accurate project documentation, records, and status updates.
• Schedule and coordinate project meetings, calls, and follow-ups.
• Prepare meeting agendas, notes, reports, presentations, and project documentation.
• Track project progress and communicate updates to relevant stakeholders.
• Follow up with team members to ensure assigned tasks are completed on time.
• Identify potential delays, risks, or issues and escalates them to the appropriate team members.
• Maintain project information in project management platforms and company systems.
• Coordinate communication between different departments and stakeholders.
• Assist with resource planning, task allocation, and project logistics when required.
• Support the implementation of processes and workflows to improve project efficiency.
• Ensure project deliverables and documentation are organized and up to date.
• Assist project managers and team leads with day-to-day project coordination.

Skills

Communication

Organization

Time management

Attention to detail

Project coordination

Follow-up

Stakeholder management

Tools

Google Workspace

Microsoft Office

Job description

Simera in San Francisco seeks a highly organized Project Coordinator to support planning, coordination, and execution of projects from start to finish. You will manage timelines, coordinate across internal teams and external stakeholders, and ensure documentation stays up to date.

The ideal candidate communicates clearly, handles multiple priorities, prepares agendas and reports, tracks progress, and escalates risks to keep projects on schedule.