Remote-friendly Project Success Coordinator

Simera; San Francisco (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

Simera seeks a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle in San Francisco, CA. The role emphasizes reliability, coordination, documentation, and deadline tracking to keep projects on schedule.

You will assist project managers and teams with planning, meetings, reporting, and data organization, while maintaining accurate records and facilitating smooth communication among stakeholders.

Qualifications

• Excellent verbal and written communication required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong task management and follow-up abilities.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving and critical-thinking skills.
• Ability to coordinate effectively with multiple teams and stakeholders.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using project management tools, spreadsheets, databases, and communication platforms.
• Strong documentation and reporting skills.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Excellent communication

Organizational skills

Attention to detail

Task management

Multitasking

Problem-solving

Team coordination

Google Workspace

Microsoft Office

Project management tools

Tools

Google Workspace

Microsoft Office

Project management software

Job description

Simera seeks a highly organized Project Assistant to provide administrative and operational support throughout the project lifecycle in San Francisco, CA. The role emphasizes reliability, coordination, documentation, and deadline tracking to keep projects on schedule.

You will assist project managers and teams with planning, meetings, reporting, and data organization, while maintaining accurate records and facilitating smooth communication among stakeholders.