Project Coordinator I - Administrative & Workflow Specialist

ATI Restoration, LLC; Spring Valley (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

ATI Restoration, LLC seeks a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers project oversight and coordination from inception to completion, including data input, tracking, and updates on program milestones.

The position also involves document management and monitoring progress for program estimates, with a focus on accuracy and timely communication across platforms.

Qualifications

• High School Diploma or equivalent.
• 1 year of experience in a coordinator or administrative role.
• Construction industry experience preferred.
• Experience working in Salesforce, including generating reports (preferred).

Responsibilities

• Intake leads and jobs across platforms to maintain a single data source.
• Under the guidance of the Office manager make decisions regarding project assignment to Project Directors to ensure proper workflow.
• Schedule initial inspections during the initial phone call and provide a single point of contact.
• Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
• Upload work authorizations and insurance documents promptly to facilitate funds release.
• Monitor JobTrack to ensure assignments are compliant and input milestones.
• Review daily reports and dashboards to maintain compliance and resolve discrepancies.
• Review completed project files for invoicing and ensure estimates, change orders, and close-out documents are accurate.

Education

High School Diploma or equivalent

1 year experience in a coordinator/administrative role

Tools

Salesforce

Job description

ATI Restoration, LLC seeks a Project Coordinator to provide complex administrative support to the project team under the Office Manager. The role covers project oversight and coordination from inception to completion, including data input, tracking, and updates on program milestones.

The position also involves document management and monitoring progress for program estimates, with a focus on accuracy and timely communication across platforms.