Project Coordinator-Construction

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a Project Coordinator-Construction to support industrial facilities and infrastructure projects. You will work with assistant project managers, field technicians, vendors, and internal teams to maintain documentation, purchase orders, invoices, and project files.

The role offers a path in construction project administration with a collaborative team and steady project activity.

Qualifications

• Coordinate administrative support for construction projects from documentation through billing support.
• Track project files, purchase orders, invoices, vendor documentation, and related records.
• Support project managers, field technicians, vendors, and internal teams with timely communication and follow-up.
• Maintain accurate, organized project information to support efficient project execution.
• 3 to 5 years of administrative support, project coordination, or construction administration experience.
• Experience supporting documentation, purchase orders, invoicing, billing records, scheduling, or project tracking.
• Proficiency with Microsoft Word, Excel, Outlook, and general office systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills for working with office teams, field personnel, and vendors.
• Detail-oriented, dependable, and comfortable following established processes in a fast-paced construction environment.

Responsibilities

• Communicate project updates between office staff, field technicians, vendors, and project leadership.
• Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
• Follow up with vendors to confirm documentation, timelines, outstanding items, and project-related details.
• Support assistant project managers with administrative coordination, scheduling support, and project tracking.
• Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
• Help ensure project records are accurate, complete, accessible, and up to date for internal team members.

Skills

Project coordination

Administrative support

Communication

Multitasking

Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

We are seeking a Project Coordinator-Construction for a direct hire opportunity with a construction organization supporting industrial facilities and infrastructure projects in Costa Mesa, CA. This role is ideal for an organized administrative professional who enjoys keeping project details moving, coordinating across teams, and supporting both office and field operations.

The Project Coordinator will work closely with assistant project managers, field technicians, vendors, and internal departments to maintain accurate documentation, purchase orders, invoices, billing records, and project files. This is a strong opportunity to build a long-term career path in construction project administration while working with supportive leadership, steady project activity, and a collaborative team environment.

This position offers the chance to contribute directly to project success by ensuring information is accurate, deadlines are tracked, and team members have the documentation they need to keep work moving efficiently.

Key Responsibilities

• Communicate project updates between office staff, field technicians, vendors, and project leadership.
• Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
• Follow up with vendors to confirm documentation, timelines, outstanding items, and project-related details.
• Support assistant project managers with administrative coordination, scheduling support, and project tracking.
• Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
• Help ensure project records are accurate, complete, accessible, and up to date for internal team members.

Compensation and Benefits

• Job Type: Direct Hire.
• Compensation: $70,000 to $80,000 per year.
• Location: Costa Mesa, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• AppleOne participates in the E-Verify program in certain locations as required by law.
• We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Required Qualifications and Skills

• Coordinate administrative support for construction projects from documentation through billing support.
• Track project files, purchase orders, invoices, vendor documentation, and related records.
• Support project managers, field technicians, vendors, and internal teams with timely communication and follow-up.
• Maintain accurate, organized project information to support efficient project execution.
• 3 to 5 years of administrative support, project coordination, or construction administration experience.
• Experience supporting documentation, purchase orders, invoicing, billing records, scheduling, or project tracking.
• Proficiency with Microsoft Word, Excel, Outlook, and general office systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills for working with office teams, field personnel, and vendors.
• Detail-oriented, dependable, and comfortable following established processes in a fast-paced construction environment.

Preferred Qualifications

• Experience in construction, industrial facilities, infrastructure, engineering, field services, or a related project-based environment.
• Familiarity with construction project documentation, vendor coordination, and project file management.
• Ability to work effectively with cross-functional teams, including project managers, technicians, accounting, and operations staff.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf