Construction Project Coordinator

AppleOne Employment Services; Town of Florida (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

AppleOne Employment Services seeks a Construction Project Coordinator for a direct hire in Oldsmar, FL. This office-based role keeps schedules, documentation, permits, inspections, invoicing, and homeowner communication organized and moving forward.

The ideal candidate has 2+ years coordinating construction, strong Excel skills, and the ability to manage multiple priorities while working closely with project managers, field teams, and homeowners.

Qualifications

• Coordinate active construction projects, including scheduling, documentation, permitting, inspections, and homeowner communication.
• Strong Excel skills and experience managing project documents, files, and records.
• Experience with construction management software such as Procore, RedTeam, or a similar platform.

Responsibilities

• Assist the Project Manager with day-to-day coordination of assigned construction projects, milestones, documentation, and follow-up items.
• Schedule subcontractors, crews, inspections, permit activity, and project-related appointments with homeowners and field teams.
• Support cost estimating, invoicing, warranty claims, and project file maintenance.
• Request inspections, track permit status, and gather required documentation to support construction progress.
• Maintain project documentation to federal program standards and keep systems of record current and accurate.
• Build and maintain builder files for superintendents and field teams to use throughout the construction process.

Skills

Construction coordination

Excel

Documentation

Communication with homeowners

Tools

Procore

RedTeam

Job description

Job Summary

We are seeking a Construction Project Coordinator for a direct hire opportunity in Oldsmar, FL. This office-based role supports active residential and commercial construction projects by keeping schedules, documentation, permitting, inspections, invoicing, and homeowner communication organized and moving forward.

The Construction Project Coordinator will work closely with Project Managers, field teams, subcontractors, homeowners, and program stakeholders to help ensure projects stay on track and properly documented. This is a strong opportunity for someone with construction coordination experience who enjoys structure, teamwork, and being a key communication point between the office and the field.

This role offers a collaborative project environment, supportive leadership, and the opportunity to build a long-term career path in construction project management. The ideal candidate is detail-oriented, proactive, comfortable working with homeowners, and able to manage multiple priorities in a fast-paced construction setting.

Key Responsibilities

• Assist the Project Manager with day-to-day coordination of assigned construction projects, milestones, documentation, and follow-up items.
• Schedule subcontractors, crews, inspections, permit activity, and project-related appointments with homeowners and field teams.
• Support cost estimating, invoicing, warranty claims, and project file maintenance.
• Request inspections, track permit status, and gather required documentation to support construction progress.
• Maintain project documentation to federal program standards and keep systems of record current and accurate.
• Build and maintain builder files for superintendents and field teams to use throughout the construction process.

Compensation and Benefits

• Direct hire opportunity.
• Salary range: $55,000 to $65,000 per year.
• Location: Oldsmar, FL.
• Work pattern: Office based.
• Reports to: Project Manager.
• Openings: 2.

Required Qualifications and Skills

• Coordinate active construction projects, including scheduling, documentation, permitting, inspections, and homeowner communication.
• Support Project Managers with project tracking, cost estimates, invoicing, warranty claims, and construction administration.
• Maintain accurate project files, builder documentation, and program records for compliance and field use.
• 2 or more years of experience coordinating construction, restoration, or grant-funded projects.
• Strong Excel skills and experience managing project documents, files, and records.
• Experience supporting permitting, inspections, subcontractor scheduling, and project milestone tracking.
• Clear written communication skills and the ability to work directly with homeowners in a professional manner.
• Strong organizational skills with the ability to manage multiple project tasks, deadlines, and follow-up items.
• Local to the Oldsmar, FL region or surrounding area preferred.

Preferred Qualifications

• Experience with construction management software such as Procore, RedTeam, or a similar platform.
• Experience working on residential construction, commercial construction, restoration, or federally funded construction programs.
• Familiarity with compliance documentation, systems of record, and project closeout requirements.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.