Administrative Coordinator

AppleOne Employment Services; West Columbia (SC); On-site; USD 39,000 - 43,000; Full time

Job summary

AppleOne Employment Services in West Columbia, SC, is seeking an Administrative Coordinator for a temp-to-hire role in a growing construction office. The ideal candidate is organized, with 1–2 years of office support experience, able to manage schedules, documents, and daily operations to keep the team productive.

You will handle coordination of administrative tasks, project records, communications with internal teams, customers, subcontractors, vendors, and field personnel, and maintain

Qualifications

• 1–2 years of administrative, clerical, or office support experience.
• Coordinate administrative support for a construction office.
• Maintain project, customer, vendor, and office documentation.
• Support scheduling, communication, data entry, and daily office operations.
• Strong organizational skills and multi‑tasking ability.
• Professional written and verbal communication.

Responsibilities

• Coordinate daily administrative tasks, office communication, calendars, files, and documentation.
• Support construction-related paperwork, project records, work orders, permits, invoices, purchase orders, or vendor documents as needed.
• Communicate professionally with internal teams, customers, subcontractors, vendors, and field personnel.
• Maintain organized records, update databases or spreadsheets, and ensure information is accurate and current.
• Assist with scheduling, follow-up calls, email correspondence, and general office support.
• Help keep office workflows efficient by anticipating needs, tracking details, and meeting deadlines.

Skills

Admin support

Scheduling

Documentation

Data entry

Communication

Organizational skills

Tools

CRM systems

Spreadsheets

Document management

Construction management software

Job description

Job Summary

A growing construction office in West Columbia, SC is seeking an Administrative Coordinator for a temp-to-hire opportunity. This role is ideal for an organized administrative professional with 1-2 years of office support experience who enjoys keeping schedules, documents, communication, and daily operations running smoothly.

The Administrative Coordinator will support a busy residential and commercial construction environment where accuracy, follow-through, and teamwork are essential. This position offers the opportunity to build long-term stability, work closely with supportive leadership, and contribute to a team-oriented office that values professionalism, responsiveness, and reliable administrative support.

Key Responsibilities

• Coordinate daily administrative tasks, office communication, calendars, files, and documentation.
• Support construction-related paperwork, project records, work orders, permits, invoices, purchase orders, or vendor documents as needed.
• Communicate professionally with internal teams, customers, subcontractors, vendors, and field personnel.
• Maintain organized records, update databases or spreadsheets, and ensure information is accurate and current.
• Assist with scheduling, follow-up calls, email correspondence, and general office support.
• Help keep office workflows efficient by anticipating needs, tracking details, and meeting deadlines.

Compensation and Benefits

• Salary range: $38,500 to $43,000 per year.
• Job type: Temp-to-hire.
• Location: West Columbia, SC.

Required Qualifications and Skills

• Coordinate administrative support for a construction office.
• Maintain project, customer, vendor, and office documentation.
• Support scheduling, communication, data entry, and daily office operations.
• 1-2 years of administrative, clerical, office coordinator, or office support experience.
• Strong organizational skills with the ability to manage multiple priorities.
• Professional written and verbal communication skills.
• Proficiency with basic office technology, including email, spreadsheets, data entry, and document management.
• High attention to detail and accuracy when handling records, files, and follow-up tasks.
• Ability to work well with office staff, field teams, customers, subcontractors, and vendors.
• Dependable, proactive, and comfortable working in a fast-paced construction office environment.

Preferred Qualifications

• Previous administrative experience in construction, homebuilding, property services, trades, or a project-based office environment.
• Experience supporting invoices, purchase orders, permits, work orders, or project documentation.
• Familiarity with scheduling tools, CRM systems, accounting software, or construction management software.
• Customer service experience in an office or service-based environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.