Project Coordinator

AppleOne Employment Services; Portland (OR); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services in Portland, OR seeks a Project Coordinator to support construction teams with documentation, RFIs, submittals, and billing in a temp-to-hire role. This position emphasizes attention to detail and cross-team communication on HVAC/general contractor projects.

The ideal candidate will have 3–5 years of construction administrative experience, strong organizational skills, and the ability to manage multiple deadlines in a fast-paced environment.

Qualifications

• 3 to 5 years of experience as a Project Assistant, Project Coordinator, or similar construction administrative support role.

Responsibilities

• Support project managers with administrative coordination throughout the construction project lifecycle.
• Prepare, track, and maintain RFIs, submittals, change orders, project documentation, and related records.
• Assist with project billing, invoice support, cost documentation, and coordination with internal teams.
• Communicate with subcontractors, vendors, clients, and field personnel to help keep project information accurate and current.
• Maintain organized project files, logs, schedules, and correspondence to support timely project execution.
• Help identify documentation gaps, follow up on outstanding items, and support overall project workflow.

Skills

Administrative support

Project coordination

RFI management

Billing support

Communication

Construction office experience

Attention to detail

Multitasking

Tools

Project management software

Document control systems

Accounting platforms

Job description

Job Summary

A Project Coordinator opportunity is available in Portland, OR for an experienced construction administrative professional who enjoys keeping projects organized, accurate, and moving forward. This temp-to-hire role is ideal for someone with hands-on experience supporting project managers in an HVAC, general contractor, or subcontractor office environment.

The Project Coordinator will play an important role in project documentation, billing support, RFIs, submittals, change orders, and day-to-day coordination. This is a strong opportunity for a detail-oriented candidate who wants long-term stability, exposure to industrial facilities and infrastructure projects, and the chance to work closely with experienced construction leadership and project teams.

Key Responsibilities

• Support project managers with administrative coordination throughout the construction project lifecycle.
• Prepare, track, and maintain RFIs, submittals, change orders, project documentation, and related records.
• Assist with project billing, invoice support, cost documentation, and coordination with internal teams.
• Communicate with subcontractors, vendors, clients, and field personnel to help keep project information accurate and current.
• Maintain organized project files, logs, schedules, and correspondence to support timely project execution.
• Help identify documentation gaps, follow up on outstanding items, and support overall project workflow.

Compensation and Benefits

• Salary range: $58,000.00 to $65,000.00 per year.
• Job type: Temp-to-hire.
• Location: Portland, OR.

Required Qualifications and Skills

• Support construction project managers with documentation, coordination, and administrative project needs.
• Manage project paperwork including RFIs, submittals, change orders, billing support, and project records.
• Coordinate communication and follow-up between project managers, field teams, subcontractors, and vendors.
• 3 to 5 years of experience as a Project Assistant, Project Coordinator, or similar construction administrative support role.
• Experience working in an HVAC contractor, general contractor, or subcontractor office environment.
• Working knowledge of construction documentation, project billing, RFIs, submittals, and change orders.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in documentation, tracking, and follow-up.
• Professional communication skills and the ability to support project teams in a fast-paced construction environment.

Preferred Qualifications

• Experience supporting industrial facilities, infrastructure, or commercial construction projects.
• Familiarity with construction project management software, document control systems, or accounting platforms.
• Prior temp-to-hire or long-term contract experience in a construction office setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.