Project Coordinator

Ultimate Staffing; El Cajon (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

A staffing agency is seeking a Project Coordinator to support the construction management team in El Cajon, California. The ideal candidate will manage project documentation, assist with scheduling, and ensure effective communication among teams. A minimum of 3 years of experience in the construction industry and proficiency in Microsoft Office 365 are required. This role is onsite and offers a salary range of $50,000 to $60,000 DOE.

Qualifications

• Minimum 3+ years of experience in the construction industry, preferably in a project coordination/admin role.
• Proficient in Microsoft Office 365.
• Strong understanding of construction and project processes.

Responsibilities

• Coordinate project documentation including contracts and RFIs.
• Maintain accurate project files and document control.
• Assist Project Managers with scheduling and progress tracking.
• Prepare and distribute project reports and logs.
• Handle project correspondence and communications.
• Support preparation of bid packages and project closeout documents.
• Ensure compliance with company policies and safety regulations.

Skills

Microsoft Office 365

MS Teams

Bluebeam

Construction software

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

Education

Associate's or Bachelor's degree in Construction Management or related field

Tools

Construction management software

Job description

Overview

The Project Coordinator supports the construction management team by providing administrative and project coordination support throughout all phases of construction. This role ensures smooth communication, accurate documentation, and efficient project execution by managing document flow, reports, and project tracking. The ideal candidate is detail-oriented, organized, and experienced within the construction industry.

Onsite

Pay $50,000-$60,000 DOE

Key Responsibilities

• Coordinate project documentation including contracts, RFIs, submittals, drawings, and change orders.
• Maintain accurate project files and ensure document control processes are followed.
• Assist Project Managers with scheduling, meeting coordination, and progress tracking.
• Prepare, distribute, and track project reports, logs, and meeting minutes.
• Handle incoming and outgoing project correspondence, phone calls, and emails.
• Support the preparation of bid packages, project closeout documents, and other administrative materials.
• Communicate effectively with internal teams, subcontractors, clients, and vendors.
• Utilize project management and construction software to maintain up-to-date project information.
• Ensure compliance with company policies, safety regulations, and project requirements.
• Perform other duties and administrative tasks as required to support project operations.

Qualifications

• Education: Associate's or Bachelor's degree preferred (Construction Management, Business Administration, or related field).
• Experience: Minimum 3+ years of experience in the construction industry, preferably in a project coordination/admin role
• Technical Skills:
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)
• Experience with MS Teams, Bluebeam, various construction software
• Strong understanding of construction and project processes
• Soft Skills:
• Excellent organizational, communication, and time management skills
• Strong attention to detail and ability to multitask in a fast-paced environment
• Proactive, dependable, and able to work both independently and collaboratively

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.