Contracts Administrator

AppleOne Employment Services; La Palma (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Temp-to-hire

Major medical

Dental

Vision

401k

Job summary

AppleOne is seeking a detail-oriented Contracts Administrator in La Palma, CA for a temp-to-hire role within a construction setting. You will manage contracts, lien releases, notices, and insurance records, supporting a busy operations team with accurate documentation in internal systems and portals.

Ideal candidates have 3–5 years in administration or construction, strong organizational and communication skills, and the ability to handle high volumes while meeting deadlines.

Qualifications

• 3 to 5 years of relevant administrative, contracts, or construction office experience.
• Prior construction industry experience is required.
• Experience with lien releases and preliminary notices is required.
• Knowledge of construction contract review and contract administration.
• Strong organizational skills and attention to detail.
• Professional communication with internal teams, subcontractors, customers, and vendors.

Responsibilities

• Review, organize, and manage construction contracts, change orders, bonds, preliminary notices, and lien releases.
• Maintain contract tracking systems and update deadlines and compliance items.
• Upload large volumes of documentation to customer and vendor portals with accuracy.
• Manage certificates of insurance, OCIP documentation, and other insurance records.
• Assist with business license renewals and certifications across CA, AZ, and NV.
• Support subcontractor onboarding, including agreements, NDAs, and required documentation.

Skills

Contract administration

Lien releases

Preliminary notices

Documentation management

High attention to detail

Communication skills

Organizational skills

Deadline-driven

Job description

Job Summary

A well-established construction company in La Palma, CA is seeking a detail-oriented Contracts Administrator for a temp-to-hire opportunity. This role is ideal for an administrative professional with construction industry experience who is comfortable managing contract documents, lien releases, preliminary notices, insurance documentation, and subcontractor paperwork. The Contracts Administrator will support a busy construction operations team by keeping documentation accurate, organized, and moving efficiently through internal systems and customer or vendor portals. This is a strong opportunity to join a stable company with supportive leadership, positive teamwork, and a professional environment where accuracy, follow-through, and construction administration knowledge are valued.

Key Responsibilities

• Review, organize, and manage construction contracts, change orders, bonds, preliminary notices, and lien releases.
• Maintain and update internal contract tracking systems to ensure documents, deadlines, and compliance items are accurate.
• Upload high volumes of documentation to customer and vendor portals with strong attention to detail.
• Manage certificates of insurance, OCIP documentation, and other insurance-related records.
• Assist with business license renewals and certifications across California, Arizona, and Nevada.
• Support subcontractor onboarding, including agreements, NDAs, and collection of required documentation.

Compensation and Benefits

• Pay range: $26 to $28 per hour.
• Employment type: Temp-to-hire.
• Location: La Palma, CA.

Required Qualifications and Skills

• Manage construction contract documentation, change orders, bonds, preliminary notices, and lien releases.
• Maintain contract tracking systems and upload documentation to customer or vendor portals.
• Support insurance documentation, business license renewals, certifications, and subcontractor onboarding.
• 3 to 5 years of relevant administrative, contracts, or construction office experience.
• Prior construction industry experience is required.
• Experience with lien releases and preliminary notices is required.
• Knowledge of construction contract review and contract administration.
• Strong organizational skills with excellent attention to detail.
• Ability to manage a high volume of documentation accurately and meet deadlines.
• Professional communication skills and the ability to coordinate with internal teams, subcontractors, customers, and vendors.

Preferred Qualifications

• California prevailing wage experience.
• Certified payroll reporting knowledge.
• Subcontractor onboarding experience.
• Experience supporting compliance documentation for construction projects across California, Arizona, or Nevada.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.