Project Coordinator — Admin & Billing Support (Bonus Eligible)

CBRE; San Francisco (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

CBRE Project Management Coordinator is sought to provide basic administrative support across project teams in a fast-paced environment. Responsibilities include documenting commitments, processing invoices and pay applications, and performing financial reconciliations to support project delivery.

The role involves scheduling, contract administration participation, and inputting data into management tools under supervision, with opportunities to contribute to project closeouts and ongoing process

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills with the ability to calculate simple figures such as percentages, discounts, and markups.

Responsibilities

• Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects amongst teams and clients.
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications. Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.

Skills

Microsoft Office

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Job description

CBRE Project Management Coordinator is sought to provide basic administrative support across project teams in a fast-paced environment. Responsibilities include documenting commitments, processing invoices and pay applications, and performing financial reconciliations to support project delivery.

The role involves scheduling, contract administration participation, and inputting data into management tools under supervision, with opportunities to contribute to project closeouts and ongoing process