Project Management Coordinator-Vendor Invoicing

CBRE; Providence (RI); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

401(k) plan

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE in Providence, Rhode Island, is seeking a Project Management Coordinator to provide essential administrative support to the project management team leading construction projects. Responsibilities include processing vendor invoicing in the D365 platform, assisting with project close-outs, and coordinating documentation.

The ideal candidate will have a High School Diploma or GED, up to two years of experience, and strong organizational as well as communication skills. Benefits include health insurance, a 401(k) plan, and potential bonuses.

Qualifications

• Up to two years of job-related experience.
• Current authorization to work in the United States without visa sponsorship.
• Experience with invoicing and financial documentation.

Responsibilities

• Process vendor invoicing in the D365 business platform.
• Assist with project close‑out processes and documentation.
• Coordinate change orders and related notices with consultants.

Skills

Vendor coordination

Microsoft Office Suite (Word, Excel, Outlook)

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

D365 or other ERP platform

Project management software

Job description

About the Role

The Project Management Coordinator provides administrative support to the project management team leading construction projects. Duties include project documentation preparation, escalation for commitment, invoice and pay application processing, and financial reconciliations. This position is part of the Project Management function responsible for the management of projects from initiation through completion, and the coordinator will play a key role implementing vendor invoicing in our Enterprise Resource Planning (ERP) platform.

What You’ll Do

• Process vendor invoicing in the D365 business platform.
• Assist with project close‑out processes, including turnover documentation and financial reconciliation.
• Process documentation for project commitments and obtain external quotes.
• Coordinate change orders, change directives, and related notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects among teams and clients.
• Assist with contract administration, including attending tender openings, recording results, issuing letters of acceptance and regret.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications and support project administration deliverables.
• Use existing procedures to solve straightforward problems with limited discretion.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• Current authorization to work in the United States without the need for visa sponsorship now or in the future.
• High School Diploma or GED with up to two years of job‑related experience.
• Vendor coordination experience, including invoicing and financial documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with the D365 or other Enterprise Resource Planning (ERP) platform.
• Experience with project management software is beneficial.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills, including calculation of simple figures such as percentages, discounts, and markups.

Compensation

The minimum salary for this position is $30 per hour and the maximum salary is $35 per hour. Compensation will be offered based on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on the applicable benefit program.

Benefits

• 401(k) plan
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or by telephone at [phone] (U.S.) or [phone] (Canada).

Legal Disclaimer

CBRE, Inc. is an Equal Opportunity and Affimative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).