Project Coordinator

CBRE Group, Inc.; San Francisco (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

CBRE Group, Inc. is seeking a Project Management Coordinator in San Francisco, CA to provide essential administrative support across project lifecycles. You will handle documentation, invoicing, and data entry while coordinating with consultants, vendors, and internal teams.

The role emphasizes following established procedures and delivering reliable outputs under close supervision, with a focus on accuracy and timely communication.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills: percentages, discounts, and markups.

Responsibilities

• Process documentation for project commitments and obtain external quotes.
• Coordinate change orders with consultants and vendors.
• Schedule meetings and communication plans among teams and clients.
• Assist with contract administration including tender openings and recording results.
• Enter project information into project management tools.
• Process invoices and pay applications; assist with project administration deliverables.
• Assist with project closeout documentation and financial reconciliation.
• Follow defined procedures and solve straightforward problems under supervision.

Skills

MS Office

Communication skills

Organizational skills

Basic math

Education

High School Diploma or GED

Job description

About the Role:

As a CBRE Project Management Coordinator, you will provide basic administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.

This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion.

What You’ll Do:

• Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.
• Schedule meetings and communication plans regarding projects amongst teams and clients.
• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.
• Enter project information and data into project management technology tools.
• Process invoices and pay applications. Help with project administration deliverables.
• Assist the project closeout process including turnover documentation and financial reconciliation.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.