Program Coordinator (Onsite)

CBRE; Menlo Park (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

401(K)

Dental insurance

Health insurance

Life insurance

Vision insurance

Job summary

CBRE is seeking a Program Coordinator in Menlo Park, CA to provide administrative and logistical support to the program team. You will help prepare project documentation, schedule meetings, coordinate with vendors and stakeholders, track progress, and assist with financial reconciliation.

This role sits within the Program Management function, supporting programs from initiation through completion under supervision and using established procedures to deliver outputs.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.

Responsibilities

• Process documentation for program commitments and obtain external quotes.
• Schedule meetings and communication plans with teams and stakeholders.
• Assist with contract administration and track deliverables.
• Enter program information into program management tools.
• Track milestones, budgets, and resources; prepare status reports.
• Process invoices and expense reports; assist with financial reconciliation.

Skills

Communication skills

Organizational skills

Basic math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

About The Role

As a CBRE Program Coordinator, you will provide basic administrative and logistical support to theprogram team. This includes project documentation preparation, scheduling meetings andcommunication, coordinating with vendors and stakeholders, tracking project progress, and assistingwith financial reconciliation.This role is part of the Program Management function. The team is responsible for the management ofprograms from initiation through completion.

About The Role

As a CBRE Program Coordinator, you will provide basic administrative and logistical support to theprogram team. This includes project documentation preparation, scheduling meetings andcommunication, coordinating with vendors and stakeholders, tracking project progress, and assistingwith financial reconciliation.This role is part of the Program Management function. The team is responsible for the management ofprograms from initiation through completion.

What You'll Do

• Process documentation for program commitments. Obtain external quotes for processing.Coordinate change orders, change directives and contemplative change notices with vendorsand stakeholders
• Schedule meetings and communication plans regarding programs amongst teams andstakeholders.
• Assist with contract administration. This includes attending meetings, preparingcorrespondence, and tracking deliverables.
• Enter program information and data into program management technology tools.
• Track program milestones, budgets, and resources. Prepare and distribute regular programstatus reports.
• Process invoices and expense reports. Assist with program financial administration andreconciliation.
• Assist the program closeout process including turnover documentation and financialreconciliation.
• Use existing procedures to solve straightforward problems while having a limited opportunity toexercise discretion.
• Deliver own output by following defined procedures and processes under close supervision andguidance.

What You'll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups

CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Program Coordinator position is $23 per hour and the maximum salary for the position is $25 per hour. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).