Project Billing Specialist — AR & Invoicing Expert

Vaco by Highspring; Cincinnati (OH); On-site; USD 55,000 - 85,000; Full time

Job summary

Vaco by Highspring, a Cincinnati-based consulting firm, is seeking an AR/Billing professional to manage client invoices and maintain accuracy across projects.

The role collaborates with Project Managers, engineers, and external customers, handling complex billing structures and ensuring timely payments.

Candidates should have 4–6 years of experience, strong Excel skills, and ERP experience beyond QuickBooks, such as Vantage Point.

Qualifications

• 4–6 years of experience in AR/Billing in project-based environments such as engineering, construction, consulting, or legal.
• Significant experience with customer invoicing, preferably in a larger organization.
• Experience with complex billing structures (time & materials, fixed billing, project-based, or client-specific).
• Strong understanding of billable vs. non-billable work.
• Experience collaborating with Project Managers and external customers.
• Excellent communication and customer service skills in a highly collaborative role.
• Strong attention to detail and ability to maintain accuracy with high invoice volume.
• Experience with an ERP system other than QuickBooks; Vantage Point experience is a plus.
• Intermediate Excel skills and willingness to advance.

Responsibilities

• Generate client invoices based on projects and billable work.
• Coordinate with engineers to ensure timesheets are accurately entered.
• Respond to email requests and calls from clients and Project Managers.
• Manage the project lifecycle, including setup, funding, billing, and closing.
• Process Purchase Orders.
• Accurately post and allocate incoming payments to invoices.
• Perform checks and analyses to ensure billing accuracy.
• Assist with month-end general ledger reconciliations and other closings.
• Support leadership with reporting and on-demand analyses.
• Work with Project Managers and customers to address billing questions and ensure timely invoicing.

Skills

AR/Billing

Customer invoicing

Communication & service

Education

Tools

Vantage Point

Excel

Job description

Vaco by Highspring, a Cincinnati-based consulting firm, is seeking an AR/Billing professional to manage client invoices and maintain accuracy across projects.

The role collaborates with Project Managers, engineers, and external customers, handling complex billing structures and ensuring timely payments.

Candidates should have 4–6 years of experience, strong Excel skills, and ERP experience beyond QuickBooks, such as Vantage Point.