Project Administration & Coordination Specialist

ECS Group of Companies; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

ECS Group of Companies in Tampa, FL is seeking a Project Administrator to support the Project Management team by handling project tasks, coordinating documentation, schedules, and budgets.

You will coordinate resources, assist with budgets and invoices, and communicate with clients and internal staff. The role emphasizes reliability, attention to detail, and teamwork within our growing engineering consulting practice.

Qualifications

• 2 years of related experience.
• High school diploma or GED required; BA/BS preferred.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Proficient with MS Office and able to multi-task.

Responsibilities

• Manages administrative tasks for a project, including proposal, registration, invoicing setup, and resource coordination.
• Uses ECS systems to coordinate resources, paperwork, documentation, and schedules.
• Coordinates internal communications with staff on various projects.
• Mentors junior staff and supports team development.
• Attends project meetings and assists with resolving administrative problems.
• Communicates with clients and external team members consistently.
• Assists in managing budgets, invoices, and collections.
• Prioritizes tasks to meet deadlines and works with supervisor on priorities.
• Assists in project and contract management.

Skills

Communication

Multi-tasking

Teamwork

Detail-oriented

Client interaction

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Group of Companies in Tampa, FL is seeking a Project Administrator to support the Project Management team by handling project tasks, coordinating documentation, schedules, and budgets.

You will coordinate resources, assist with budgets and invoices, and communicate with clients and internal staff. The role emphasizes reliability, attention to detail, and teamwork within our growing engineering consulting practice.