Project Administrator

AppleOne Employment Services; Seattle (WA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services is seeking a highly organized Project Administrator in Seattle to support residential, commercial, and office construction projects. You will coordinate documentation, schedules, and finances, ensuring accurate records and timely communication among project managers, engineers, vendors, subcontractors, and clients.

The role emphasizes attention to detail, teamwork, and proactive problem-solving in a fast-paced environment, with a temp-to-hire path and opportunities

Qualifications

• 3 to 5 years of experience in a Project Administrator/Coordinator role in construction or technical projects.
• Strong written and verbal communication skills with attention to detail.
• Proven ability to manage multiple projects, deadlines, and stakeholders.

Responsibilities

• Provide administrative and coordination support to project managers, engineers, and project teams throughout the project lifecycle.
• Set up, maintain, and organize project files, documentation, reports, logs, drawings, specifications, contracts, and closeout records.
• Assist with schedules, milestones, meeting coordination, agendas, minutes, follow-up items, and project status updates.
• Support construction documentation processes including submittals, RFIs, change orders, purchase orders, contracts, vendor information, and subcontractor documentation.
• Track project expenses, invoices, purchase orders, billing documentation, and other project-related financial details as needed.
• Coordinate communication between internal teams, clients, vendors, contractors, subcontractors, and other project stakeholders.

Skills

Microsoft Office

Excel

Communication skills

Time management

Tools

MS Office suite

Construction PM software

Job description

Job Summary

A Seattle-based construction organization is seeking a highly organized Project Administrator for a temp-to-hire opportunity supporting residential, commercial, and office construction projects. This role is ideal for a detail-oriented professional who enjoys keeping projects organized, documentation accurate, and communication moving between project managers, engineers, vendors, subcontractors, and clients.

The Project Administrator will play a key role in supporting day-to-day project coordination, schedules, documentation, financial tracking, and closeout activities. This is a strong opportunity for someone who thrives in a fast-paced, project-driven environment and wants to contribute to successful project delivery while building a long-term career path.

This position is well suited for a proactive administrative professional who enjoys teamwork, supportive leadership, and being a trusted resource for busy project teams. The right candidate will help keep critical details from falling through the cracks and support a positive, collaborative project environment.

Key Responsibilities

• Provide administrative and coordination support to project managers, engineers, and project teams throughout the project lifecycle.
• Set up, maintain, and organize project files, documentation, reports, logs, drawings, specifications, contracts, and closeout records.
• Assist with schedules, deadlines, milestones, meeting coordination, agendas, minutes, follow-up items, and project status updates.
• Support construction documentation processes including submittals, RFIs, change orders, purchase orders, contracts, vendor information, and subcontractor documentation.
• Track project expenses, invoices, purchase orders, billing documentation, and other project-related financial details as needed.
• Coordinate communication between internal teams, clients, vendors, contractors, subcontractors, and other project stakeholders.

Compensation and Benefits

• Salary range: $70,000 to $85,000 per year.
• Job type: Temp-to-hire.
• Location: Seattle, WA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Coordinate project documentation, schedules, meetings, action items, and communication for construction and technical project teams.
• Support submittals, RFIs, change orders, purchase orders, contracts, drawings, specifications, and project closeout documentation.
• Maintain accurate project logs, reports, records, tracking systems, and financial documentation.
• Help monitor project progress, deadlines, outstanding items, and potential delays.
• 3 to 5 years of experience in a Project Administrator, Project Coordinator, Project Assistant, Construction Administrator, Engineering Coordinator, or similar role.
• Prior experience supporting construction, engineering, architecture, manufacturing, aerospace, or another technical project-based environment.
• Understanding of project documentation, project lifecycle processes, and the pace of deadline-driven project work.
• Strong Microsoft Office skills, including Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple projects, competing priorities, deadlines, documents, and stakeholders with accuracy.
• Strong written and verbal communication skills with the ability to work effectively with technical professionals, vendors, contractors, and clients.
• Excellent organization, follow-through, time management, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced team environment.

Preferred Qualifications

• Experience with construction or project management software.
• Familiarity with residential, commercial, or office construction projects.
• Experience tracking project expenses, invoices, purchase orders, billing documentation, or reconciliation details.
• Experience supporting project closeout documentation, warranties, final records, and outstanding item tracking.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.