Construction Project Administrator

AppleOne Employment Services; Seattle (WA); On-site; USD 64,000 - 96,000; Full time

Job summary

AppleOne Employment Services is seeking a Construction Project Administrator in Seattle, WA to support project managers, superintendents, field teams, and accounting across the full lifecycle of commercial projects.

You will organize contracts, change orders, invoices, and project documentation while maintaining schedules and compliance. This role suits an organized, detail-oriented admin pro eager to grow with a fast-paced construction team.

Qualifications

• Provide administrative support for commercial construction projects from initial documentation through closeout.
• Track contracts, change orders, invoices, RFIs, submittals, schedules, logs, and project records.
• Coordinate communication with project managers, field teams, subcontractors, vendors, clients, and accounting.
• Maintain accurate project documentation and support financial tracking, billing coordination, and compliance requirements.
• 2–4 years of experience in construction administration or related field.
• Experience with commercial construction projects is preferred.

Responsibilities

• Support project managers, superintendents, and field teams with administrative coordination across all phases of commercial construction projects.
• Prepare, process, track, and organize contracts, subcontracts, purchase orders, change orders, RFIs, submittals, drawings, specifications, and project correspondence.
• Coordinate with subcontractors, vendors, clients, internal teams, and accounting to gather documentation, approvals, updates, invoices, and billing information.
• Maintain project schedules, logs, status reports, meeting materials, meeting minutes, and PM system records.
• Monitor required contract, compliance, insurance, safety, and closeout documentation.
• Assist with budget tracking, invoice processing, project billing coordination, reports, and follow-up items for meetings.

Skills

Administrative support

Project coordination

Construction administration

Organizational skills

Communication

Attention to detail

Deadline management

Cross-functional teamwork

Problem-solving

Proactive communication

Tools

Procore

Bluebeam

Primavera

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

A growing commercial construction team in Seattle, WA is seeking a Construction Project Administrator to support project managers, superintendents, field teams, subcontractors, vendors, clients, and accounting throughout the full project lifecycle.

This direct hire role is ideal for an organized, detail-oriented administrative professional who enjoys being close to the action on active construction projects. You will help keep contracts, change orders, invoices, project documentation, schedules, compliance records, and closeout materials accurate, current, and moving forward.

The work environment is collaborative, fast-paced, and team-oriented, with strong visibility into project operations and regular interaction with experienced construction professionals. This is a great opportunity for someone who wants to build a long-term career in commercial construction administration while contributing directly to project success.

Key Responsibilities

• - Support project managers, superintendents, and field teams with administrative coordination across all phases of commercial construction projects.
• - Prepare, process, track, and organize contracts, subcontracts, purchase orders, change orders, RFIs, submittals, drawings, specifications, and project correspondence.
• - Coordinate with subcontractors, vendors, clients, internal teams, and accounting to gather documentation, approvals, updates, invoices, and billing information.
• - Maintain project schedules, logs, status reports, meeting materials, meeting minutes, and project management system records.
• - Monitor required contract, compliance, insurance, safety, and closeout documentation, including warranties and operation and maintenance manuals.
• - Assist with budget tracking, invoice processing, project billing coordination, reports, presentations, and follow-up items for internal and client meetings.

Compensation and Benefits

• - Salary range: $63,986 to $95,524 per year.
• - Job type: Direct hire.
• - Schedule: Full-time.
• - Location: Seattle, WA.

Required Qualifications and Skills

• - Provide administrative support for commercial construction projects from initial documentation through closeout.
• - Track contracts, change orders, invoices, RFIs, submittals, schedules, logs, and project records.
• - Coordinate communication and follow-up with project managers, field teams, subcontractors, vendors, clients, and accounting.
• - Maintain accurate project documentation and support financial tracking, billing coordination, and compliance requirements.
• - 2 to 4 years of experience in construction administration, project coordination, project support, or a related construction environment.
• - Experience supporting commercial construction projects is preferred.
• - Strong organizational, multitasking, and deadline management skills.
• - Excellent written and verbal communication skills.
• - High attention to detail with contracts, project documentation, invoices, compliance items, and financial tracking.
• - Ability to identify missing information, discrepancies, and open items, then follow through to resolution.
• - Proficiency with Microsoft Office, especially Excel and Outlook.
• - Familiarity with construction management software such as Procore, Bluebeam, or Primavera.
• - Ability to work effectively with project managers, superintendents, field personnel, subcontractors, vendors, clients, and accounting teams.
• - Proactive approach to communication, follow-up, problem-solving, and keeping project details organized.

Preferred Qualifications

• - Prior experience in commercial construction administration or project coordination.
• - Experience using Procore, Bluebeam, Primavera, or similar construction management platforms.
• - Familiarity with project closeout packages, warranties, operation and maintenance manuals, and construction compliance documentation.
• - Experience coordinating with accounting teams on invoices, billing, purchase orders, and budget tracking.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.